11 easy-to-use apps for meetings

To keep your house clean, you need a mop and broom.

To manage a successful business, you need efficient processes and people.

To run an effective meeting, you need the right tools.

And that’s what this week is all about: tools that help you run wildly successful meetings — each and every time.

As Alexandra Samuel puts it in a recent Harvard Business Review article, “Even though the core work of a meeting — listening to and connecting with other people — hasn’t changed, there are lots of ways technology can make that work easier and more effective.” 

By utilising the latest applications, our jobs as managers and leaders become easier and more productive.

What apps are out there?

 11 easy-to-use apps for meetings:

[vc_row][vc_column width=”1/2″]App 1: Team Meeting Checklist[/vc_column][vc_column width=”1/2″]Best for: Meeting prep and planning[/vc_column][/vc_row]


[vc_row][vc_column width=”1/2″]App 2: Worklife[/vc_column][vc_column width=”1/2″]Best for: Creating meeting agendas, note management[/vc_column][/vc_row]


[vc_row][vc_column width=”1/2″]App 3: Doodle[/vc_column][vc_column width=”1/2″]Best for: Scheduling meetings (especially for large groups)[/vc_column][/vc_row]


[vc_row][vc_column width=”1/2″]App 4: MeetingKing[/vc_column][vc_column width=”1/2″]Best for: Organising one-off meetings[/vc_column][/vc_row]


[vc_row][vc_column width=”1/2″]App 5: Join.me[/vc_column][vc_column width=”1/2″]Best for: Conference calling, screen sharing[/vc_column][/vc_row]


[vc_row][vc_column width=”1/2″]App 6: Google Drive[/vc_column][vc_column width=”1/2″]Best for: Document sharing[/vc_column][/vc_row]


[vc_row][vc_column width=”1/2″]App 7: Evernote[/vc_column][vc_column width=”1/2″]Best for: Note taking, task management[/vc_column][/vc_row]


[vc_row][vc_column width=”1/2″]App 8: Less Meeting[/vc_column][vc_column width=”1/2″]Best for: Keeping the meeting on-task and on-schedule, task management[/vc_column][/vc_row]


[vc_row][vc_column width=”1/2″]App 9: Do[/vc_column][vc_column width=”1/2″]Best for: All-in-one system that allows you to share meeting info to all attendees[/vc_column][/vc_row]


[vc_row][vc_column width=”1/2″]App 10: GoToMeeting[/vc_column][vc_column width=”1/2″]Best for: Scheduling meetings, online meetings, virtual meetings, webinars, screen sharing[/vc_column][/vc_row]


[vc_row][vc_column width=”1/2″]App 11: Skype[/vc_column][vc_column width=”1/2″]Best for: Phone calls, online meetings, virtual meetings, screen sharing[/vc_column][/vc_row]


Getting ahead

Rather than waiting for others to implement new tools or ideas, be on the cutting edge. Implement one or more new apps into your team’s meeting routine.

Take time to see what’s working and not working. Adjust as you go, and introduce new apps as needed and as you feel comfortable.

“Building a digital meeting toolkit is one of the smartest investments you can make,” shares Alexandra Samuel in the Harvard Business Review.

Not only will the new tools bring fresh energy to your meetings, they’ll make an impact on speed and efficiency — and your outcomes.

Start with the basics

If you’re not ready to take a full dive into using apps across your meetings, start with a simple agenda.

You can even utilise a standard template that can be modified to each specific group or type of meeting.

By having this tool at your fingertips, your meetings will find clear direction. They’ll also run on schedule and stay on-task.

For an agenda template you can use again and again, download ‘The Perfect Meeting Agenda Template’.


Apply this simple, yet effective meeting agenda to your meetings to:

  • Give structure to meetings that increases efficiency and accountability
  • Ensure all meetings have a clear objective (less time wasted in pointless meetings)
  • Keep meetings on track with simple strategies to curb time wasting
  • Create actionable outcomes from each meeting

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Any questions?

If you have questions on this topic or any others, feel free to reach me by email or set up a free one-on-one consultation session, or drop me a comment below.

Thanks for sharing!